In the era of generative AI, nearly anyone can produce a polished letter. What truly differentiates a strong nomination, however, is a letter of support that captures why a colleague’s contributions matter and why their work deserves recognition. Joel Ducoste, Ph.D., Associate Dean for Faculty Development and Success in the College of Engineering, describes it this way: “We have wonderful faculty deserving of recognition due to the fabulous work that they are accomplishing at NC State. A critical aspect of that recognition is impactful letters that clearly articulate the remarkable contributions that make faculty stand out for the awards they are nominated for.”

Strong letters go beyond what is already documented in a CV or dossier. They help awards committees understand the deeper motivations, values, and impact behind a faculty member’s accomplishments, making clear why that individual is especially deserving of recognition. Whether you are requesting letters or writing them, successful nominations rely on intentionality, clarity, and thoughtful coordination.

For Those Requesting Letters of Support

A strong nomination starts well before the submission deadline. As highlighted in the “Three Tips for Requesting Letters of Support” graphic, choosing letter writers strategically is key. Select individuals whose perspectives align with the focus of the award, whether teaching, research, leadership, or service. Asking early gives writers time to reflect, ask questions, and write letters that go beyond surface level summaries.

Providing materials also matters. Sharing an updated CV, a brief overview of the award criteria, and context about the nominee’s most meaningful contributions helps letter writers focus their message. Encouraging writers to ask probing questions and learn why the nominee does what they do can surface powerful examples that are not always visible in formal materials and add depth to the nomination. Finally, planning is essential. As noted in the graphic, early coordination is especially important for awards that require institutional letters from the Chancellor or Provost. These processes take time and benefit from clear communication and built-in buffer deadlines, helping ensure a smooth and successful submission. Visit the OFE website to learn more about securing strong letters of support.

For Those Writing Letters of Support

A compelling letter does more than list expected accomplishments. It tells a story. Reviewers remember narratives that highlight growth, leadership, and impact on students, colleagues, or the broader field.

As Ducoste also emphasizes, effective letters must articulate not only what is expected, but what is remarkable. This often means getting to know the faculty member beyond their dossier or CV, asking thoughtful questions, and identifying the personal motivations, approaches, or challenges that shaped their work. These details help awards committees understand why a nominee truly stands out among an already accomplished group of peers.

Strong letters also reflect an awareness of the audience and the criteria. Writing in clear, accessible language is essential, especially when reviewers may be outside the nominee’s discipline. Connecting specific examples directly to the award’s stated goals helps reviewers recognize and evaluate the nominee’s impact. Thoughtful letters and planning do more than strengthen a nomination. They help ensure that the full scope and impact of our colleagues’ work is seen, valued, and celebrated. Visit the OFE website to learn how to write a winning nomination letter.